There are no vacancies at present.

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DECEMBER 2009: The post of Studio Manager has been filled

There are no vacancies at present.

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DECEMBER 2009 VACANCY:   (THIS POST HAS BEEN FILLED)

STUDIO MANAGER

PART TIME (16 hrs per week flexible inc. occasional unsocial hours)

Key tasks
Management, Development and Support for Flax Art Studio Members

To work with the Board in managing and developing premises, resources and facilities of Flax Art Studios.
To lead on health and safety and to update all on relevant policies and procedures.
To assist with financial management processes
To coordinate development and training activities in relation to workshop facilities and other skills useful to studio members.
To be responsible for office administration and act as the first point of contact for the organisation.
To support studio members in the delivery of residency programmes.
To maintain a central electronic diary for the organisation.
To manage and update the organisation’s database system.
To work with the Board in managing the studio and support, supervision and appraisals processes.
To seek funding and pursue opportunities from a variety of sources to assist with the long term development of the studios,
Recording – Administration, Planning and Reporting

To maintain accurate and up to date records and provide routine information and reports as required by the Board including the role of Company Secretary, recording minutes of the Board meetings.
To be aware of health and safety issues and report any concerns or incidents and to provide up to date information on health and safety policies and procedures to the Board and studio members.
To assist the Board with strategic planning processes.
To work with the Board to ensure the implementation of all policies and procedures and quality standards as required by Arts Council or other funding bodies.
To provide staff / studio members with relevant information in relation to premises, stock, resources and facilities.
To draft relevant reports and information to the Board in a timely manner for internal use and for dissemination to funders .
Communications – Relationships, Support and Networking

To act as the primary contact for Flax Art Studios
To work closely with the Board and studio members
To maintain good working relationships with colleagues in the statutory and voluntary sectors and with all other relevant bodies.
To maintain good quality and ongoing internal communications with studio members, international residents and graduate residents by a variety of means
To work to advocate for and empower the visual arts sector in general and Flax art in particular
To promote studio member involvement across the organisation.
Development – Training, Supervision and Awareness

To attend relevant training courses and conferences as required by the Board.
To be aware of the needs of studio members and residents.
To participate in and contribute to studio and Board meetings.
To fully participate in the support and supervision of studio members accessing workshop equipment.
To undertake all other duties as deemed necessary that falls within the grade and remit of the post.
This job description is subject to review to ensure that it truly reflects the strategic direction requirements of Flax Art Studios.

PERSON SPECIFICATION

Job Title :Studio Manager

Essential/Desirable Criteria

Education and Training

Educated to GCSE level or above in English and Maths Essential
Educated in arts related subjects to third level Desireable

Experience

Experience in the effective management of facilities, resources, stock and premises. Essential
A minimum of two years experience of working in an arts environment Essential
Experience of using industry standard IT systems (e.g. Microsoft Office, Email, Internet, etc) Essential
Experience in staff supervision, and training and development processes Essential
Experience of human resources and health and safety policy and procedures Desireable
Experience of dealing with members of the public and arts professionals Essential

Abilities and competencies

Ability to work thoroughly and accurately and with attention to detail Essential
Ability to manage own time and to meet deadlines Essential
Excellent written and verbal communication skills Essential
Effective networking and interpersonal skills displaying a proactive approach Essential
Ability to apply analytical skills to problem solving. Essential
Ability to work under pressure and deal with competing deadlines. Essential

Other requirements

Working knowledge of the arts sectors in Northern Ireland Essential
Working knowledge of statutory and charitable funding Essential
Car driver/prepared to utilise transportation arrangements to undertake requirements of post Desireable
Flexible approach in relation to duties and working patterns, being prepared to work occasional weekends and evenings Essential
To be committed to the principles of equal opportunities and diversity Essential
To develop a clear understanding of and commitment to the vision and mission of Flax Art Studios Essential

OUR OFFER TO YOU

POST DETAILS

Job title: Studio Manager
Hours: 16 weekly hours for 6 months [with a view to extension to permanent post reviewed annually if funding becomes available]
Core working hours are negotiable but expected to be during office hours Tuesday to Friday

TERMS OF YOUR EMPLOYMENT

Probation: Your appointment is subject to a three month probation period.

References: Your appointment is subject to receipt of two satisfactory references.

Criminal records checks: Due to the nature of the duties that you will be required to undertake, you will not be required to undertake an Access NI check at this time. Should the nature of your duties change, an Access NI check may be necessary.

Travel: You may be required to travel during the course of your duties, with possible overnight stays away from home.
Health and safety Flax Art is committed to providing a safe and healthy working environment.

Equal opportunities: Flax Art is committed to equal opportunities. All procedures and activities comply with legislation and best practice as determined by our Equality Policy.

OUR FINANCIAL OFFER

Full salary range £10 per hour for 16 hours per week [ Flax Art will explore opportunities to find a suitable spinal scale to fit this post]

Contractual pension: Available after completion of your probation period. Individual choice of contribution with a minimum of 3%. Contributions are enhanced by Flax Art Studios by 3%

National Insurance contributions: Covered from your date of commencement Flax Art Studios will pay employers National Insurance contributions for the period of employment.

Association sick pay: After probation period and within the first 12 months of employment (if post extends beyond initial 6 months period), up to 3 weeks at full pay. After 12 months employment, 6 weeks at full pay.

OUR NON-FINANCIAL OFFER

Annual leave Pro rata equivalent to 25 days per leave year.

Approved leave Study leave, compassionate leave, dependants leave.

Bank and statutory holidays. 24th December (if it falls between Monday and Friday).

Flexible working: Flax Art Studios would anticipate that this post would require a flexible approach to working hours. This can be arranged to suit the employee as well as the studios to accommodate varying levels of needs and commitments across the 6month period with the opportunity to review at the end of this period should the post be extended.

Sabbaticals: Available after completing 5 years continuous service.

Social events: Local social events are held periodically.

Fundraising Opportunities available to participate in fundraising events (optional).

Volunteering: Opportunities available to volunteer at fundraising events (optional).

TO UNDERTAKE YOUR ROLE

Training and development You will be encouraged to attend both in-house and external training and development activities to support you in your role. Financial support for external training may be available as appropriate.

Induction: Flax Art is committed to staff induction. This is an ongoing process from date of commencement in post.

Working groups: Flax Art advocates the sharing of knowledge and information. Staff members are welcomed to join working groups to share their knowledge with each other, with studio members and with members of the Board.

SELECTION DETAILS

Closing date Friday 4th December 2009
Interview date Monday 14th December 2009
Start Date Tuesday 5th January 2010

STUDIO MANAGER PART TIME (16 hrs per week flexible inc. occasional unsocial hours)

Download Application Pack (Word Document)
Download Application Pack (PDF)

Key tasks
Management, Development and Support for Flax Art Studio Members

1. To work with the Board in managing and developing premises, resources and facilities of Flax Art Studios.
2. To lead on health and safety and to update all on relevant policies and procedures.
3. To assist with financial management processes
4. To coordinate development and training activities in relation to workshop facilities and other skills useful to studio members.
5. To be responsible for office administration and act as the first point of contact for the organisation.
6. To support studio members in the delivery of residency programmes.
7. To maintain a central electronic diary for the organisation.
8. To manage and  update the organisation’s database system.
9. To work with the Board in managing the studio and support, supervision and appraisals processes.
10. To seek funding and pursue opportunities from a variety of sources to assist with the long term development of the studios,

Recording – Administration, Planning and Reporting

1. To maintain accurate and up to date records and provide routine information and reports as required by the Board including the role of Company Secretary, recording minutes of the Board meetings.
2. To be aware of health and safety issues and report any concerns or incidents and to provide up to date information on health and safety policies and procedures to the Board and studio members.
3. To assist the Board with strategic planning processes.
4. To work with the Board to ensure the implementation of all policies and procedures and quality standards as required by Arts Council or other funding bodies.
5. To provide staff / studio members with relevant information in relation to premises, stock, resources and facilities.
6. To draft relevant reports and information to the Board in a timely manner for internal use and for dissemination to funders .

Communications – Relationships, Support and Networking

1. To act as the primary contact for Flax Art Studios
2. To work closely with the Board and studio members
3. To maintain good working relationships with colleagues in the statutory and voluntary sectors and with all other relevant bodies.
4. To maintain good quality and ongoing internal communications with studio members, international residents and graduate residents by a variety of means
5. To work to advocate for and empower the visual arts sector in general and Flax art in particular
6. To promote studio member involvement across the organisation.

Development – Training, Supervision and Awareness

1. To attend relevant training courses and conferences as required by the Board.
2. To be aware of the needs of studio members and residents.
3. To participate in and contribute to studio and Board meetings.
4. To fully participate in the support and supervision of studio members accessing workshop equipment.
5. To undertake all other duties as deemed necessary that falls within the grade and remit of the post.

PERSON SPECIFICATION
Job Title :Studio Manager

OUR OFFER TO YOU

POST DETAILS

TERMS OF YOUR EMPLOYMENT

OUR FINANCIAL OFFER

OUR NON-FINANCIAL OFFER

TO UNDERTAKE YOUR ROLE

SELECTION DETAILS